2018 Minutes
The most recent minutes will be at the top of this page, Scroll down to see previous minutes.
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MAYOR & COUNCIL
MINUTES
DECEMBER 10, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, December 10, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Barry Warrenfeltz, Rich Gaver, and Lorraine Smith.
Also in attendance was Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Assistant Mayor Sharon Chirgott, seconded by Councilman Rich Gaver to approve the minutes. Unanimously approved.
Misc
Councilperson Lorraine Smith stated that the Olde Tyme Christmas celebration was fantastic.
Councilman Rich Gaver stated that the Olde Tyme Christmas event was a huge success. The pony rides were very busy, and over one hundred children sat on Santa’s lap. The date for next year will be December 6, 2019.
Mayor Paul Crampton, Jr. stated that the Olde Tyme Christmas event was very nice.
Bills
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to pay the bills. Unanimously approved.
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilperson Lorraine Smith to go into closed session. Unanimously approved.
Motion was made by Assistant Mayor Sharon Chirgott, seconded by Councilperson Lorraine Smith to go back into regular session. Unanimously approved.
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to adjourn. Unanimously approved. __________________________________________
Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
NOVEMBER 19, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, November 19, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, John Phillips, III, and Lorraine Smith.
Also in attendance were Charles Brown, Jr., Crissenda Brown, Julie Greene, Herald-Mail; and Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to approve the minutes. Unanimously approved.
Resolution – Hazard Mitigation Plan
Assistant Mayor Sharon Chirgott provided questions to Mr. Hays prior to the meeting regarding the Plan. Mr. Charles Brown, Jr. from Washington County Division of Emergency Services attended the meeting to provide the answers to the questions. Mr. Brown stated that the plan is active for five years from the date of approval. If Funkstown does not complete the projects listed, it does not affect the application of the plan should a disaster occur. Once the Plan is adopted and the Resolution is adopted, the Town would then be eligible for funding on the Federal and State level should a disaster occur.
Motion was made by Assistant Mayor Sharon Chirgott, seconded by Councilman Rich Gaver to adopt the Hazard Mitigation Plan Resolution No. 2018-09. Unanimously approved.
Washington County Commissioner Meeting at Town Hall – January 15, 2019
The Board of County Commissioners will hold their annual evening meeting with the Mayor and Council on January 15, 2019 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
Misc
Councilman Rich Gaver stated the committee has all the plans complete for the Olde Tyme Christmas event. The Boy Scouts will be handing out luminaries on Saturday. Raffle items are still needed.
Councilman Rich Gaver stated that a Girl Scout troop will be forming in January 2019. The Funkstown American Legion will sponsor the troop.
Bills
Motion was made by Councilman John Phillips, III, seconded by Councilman Rich Gaver to pay the bills. Unanimously approved.
Motion was made by Councilman John Phillips, III, seconded by Assistant Mayor Sharon Chirgott to adjourn. Unanimously approved. ________________________________________
Brenda L. Haynes, Town Manager
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MAYOR AND COUNCIL
MINUTES
OCTOBER 29, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, October 29, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr; Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, and Lorraine Smith.
Also in attendance were Kert Shipway, Kery Swope, Gary Middlekauff, Terry Gossard, Jim Hebb, Kendall Morris, Kaleb Morris, Julie Greene, Herald-Mail; and Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilperson Lorraine Smith to approve the minutes of September 10, 2018, September 17, 2018, and October 8, 2018. Unanimously approved.
Terry Gossard – Funkstown Lions Club
Mr. Terry Gossard stated that the Funkstown Lions Club is looking for new members. Currently, there is only one Funkstown resident, and the remaining are not Funkstown residents. Their Charter states that twenty members are needed, and there are only fifteen members at this time. The annual dues are $85.00 a quarter, which includes six meals. They are at risk of losing their membership.
As a yearly project, the Funkstown Lions Club would like to repair the Funkstown Park sign at the intersection of Frederick Road and Maple Street. The logo in the past was made by GS Images.
Councilman Rich Gaver stated that a boy scout is currently working on the project for his Eagle Project.
After discussion with the Mayor and Council, the Funkstown Lions Club and the Boy Scout will work together to complete this project.
The Mayor and Council gave their consensus to move forward with the project.
Albright Crumbacker Moul Itell – Audit Presentation
Mr. Kert Shipway, Partner with Albright Crumbacker Moul & Itell, LLC, and Mr. Kery Swope,CPA, CVA, and Supervisor with the firm presented the annual audit report. The Town has a “clean, unqualified opinion.”
Pages 3 – 8 – Management’s Discussion and Analysis
Page 9 – Statement of Net Position
Page 10 – Statement of Activities
Page 11 – Balance Sheet for the General Fund
Page 13 – Statement of Revenues, Expenditures, and Changes in Fund Balance for the Governmental Fund. This page is the Income Statement on Fund Level.
Page 15 – Statement of Net Position – Proprietary Fund (Water and Sewer). This page is the business type for the water and sewer fund.
Hazard Mitigation Plan
The Hazard Mitigation Plan was presented to the Mayor and Council for possible adoption. Assistant Mayor Sharon Chirgott had numerous questions pertaining to the plan. The Mayor and Council decided to table adoption of the plan until Mr. David Hays, Director of the Division of Emergency Services, can answer the questions.
The Town Manager was directed to request Mr. Hays to attend a Mayor and Council meeting to address the questions.
Misc
Mr. Gary Middlekauff stated that the Antietam Trailer Park is an eyesore, and the grass needs mowed. Several trailers are abandoned and boarded up.
Councilman Rich Gaver stated that the Olde Tyme Christmas Committee is taking donations for the event.
Councilman Rich Gaver stated that an Eagle Scout Court of Honor has been scheduled for Aaron McKay on Sunday, November 18, 2018 at 1:30 p.m. at the upstairs of the Funkstown Town Hall.
Bills
Motion was made by Assistant Mayor Sharon Chirgott, seconded by Councilman Barry Warrenfeltz to pay the bills. Unanimously approved.
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to adjourn. Unanimously approved.
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Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
SPECIAL MEETING
OCTOBER 8, 2018
MINUTES
A special meeting of the Funkstown Mayor and Council was held on Monday, October 8, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, John Phillips, III, and Lorraine Smith.
Also in attendance was Brenda Haynes, Town Manager.
Mayor Paul Crampton, Jr. called the meeting to order.
Resolution – Town Manager and Town Attorney
Ms. Lindsey Rader, Bond Counsel Attorney, determined that it is a good idea to have the Mayor and Council adopt a resolution ratifying, confirming and approving the Town Manager and the delegation to you of the duties of the Clerk-Treasurer and appointment of K&K as the Town Attorney. For an MWQFA loan incumbency information has to be attached to the Town’s General Certificate.
RESOLUTION 2018-08
A RESOLUTION OF THE COUNCIL OF THE TOWN OF FUNKSTOWN ratifying, confirming and approving the (i) appointment effective as of December 13, 2016 of Brenda L. Haynes as Town Manager of The Town of Funkstown (the “Town”), (ii) delegation effective as of December 13, 2016 to Ms. Haynes as Town Manager of the powers and duties of the Clerk-Treasurer of the Town, and (iii) appointment effective as of January 13, 1992 of Kuczynski & Kuczynski, P.A. as Town Attorney of the Town; and making certain acknowledgments in connection with the matters provided for in this Resolution.
Motion was made by Councilman Rich Gaver, seconded by Councilman John Phillips, III to adopt Resolution 2018-08. Unanimously approved.
Per the Charter all officials other than the Mayor take an oath of office before the Mayor Section 96 does not specify Town Manager, but it does refer to “all other persons elected or appointed to any office of profit in the town government”, and the position of Town Manager qualifies. The reason for the oath is due to Section 96 of the Charter.
Mayor Paul Crampton, Jr. administered to Oath of Office to Brenda L. Haynes to execute the office of Town Manager of The Town of Funkstown, and for so long as the duties of the Clerk-Treasurer of the Town are delegated to the Town Manager.
Motion was made by Councilman Rich Gaver, seconded by Assistant Mayor Sharon Chirgott to adjourn. Unanimously approved.
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Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
SPECIAL MEETING
SEPTEMBER 17, 2018
MINUTES
A special meeting of the Funkstown Mayor and Council was held on Monday, September 17, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, John Phillips, III, and Lorraine Smith.
Also in attendance was Brenda Haynes, Town Manager.
Adoption of Funkstown MWQFA Water 2018 Ordinance
The Mayor and Council introduced the Funkstown MWQFA Water 2018 Ordinance at the September 10, 2018 meeting.
A fair summary of the Ordinance follows:
ORDINANCE NO. 2018-10
AN ORDINANCE OF THE COUNCIL OF THE TOWN OF FUNKSTOWN ENTITLED AN ORDINANCE TO AUTHORIZE AND EMPOWER THE TOWN OF FUNKSTOWN (THE “TOWN”), FOR THE PUBLIC PURPOSE OF FINANCING, REIMBURSING OR REFINANCING COSTS OF REPLACING WATER METERS AND REPAIRING WATER DISTRIBUTION SYSTEM LEAKS AND RELATED COSTS AS DESCRIBED HEREIN, ALL TO THE EXTENT PERMITTED BY THE MARYLAND WATER QUALITY FINANCING ADMINISTRATION (THE “ADMINISTRATION”), TO ISSUE AND SELL FROM TIME TO TIME, UPON ITS FULL FAITH AND CREDIT, A GENERAL OBLIGATION INSTALLMENT BOND IN AN ORIGINAL PRINCIPAL AMOUNT NOT TO EXCEED $153,015.00, TO BE DESIGNATED AS PROVIDED HEREIN; PRESCRIBING, APPROVING AND ADOPTING THE FORM AND TENOR OF THE BOND, THE TERMS AND CONDITIONS FOR THE ISSUANCE AND SALE OF THE BOND BY PRIVATE SALE, WITHOUT PUBLIC BIDDING, TO THE ADMINISTRATION, AND OTHER DETAILS INCIDENT THERETO, AND AUTHORIZING THE MAYOR, ON BEHALF OF THE TOWN, TO DETERMINE CERTAIN DETAILS OF THE BOND, INCLUDING FIXING THE FINAL ORIGINAL PRINCIPAL AMOUNT OF THE BOND AND THE AMORTIZATION SCHEDULE FOR THE BOND; APPROVING, AND AUTHORIZING AND DIRECTING THE COMPLETION, EXECUTION AND DELIVERY OF, A LOAN AGREEMENT WITH THE ADMINISTRATION PURSUANT TO WHICH ADVANCES WILL BE MADE UNDER THE BOND; AUTHORIZING AND DIRECTING THE PAYMENT OF ANY FEES OR COSTS PROVIDED FOR IN THE LOAN AGREEMENT THAT ARE NOT PAYABLE FROM BOND PROCEEDS; PLEDGING ANY MONEYS THAT THE TOWN IS ENTITLED TO RECEIVE FROM THE STATE OF MARYLAND, INCLUDING THE TOWN’S SHARE OF INCOME TAX REVENUES, TO SECURE ITS OBLIGATIONS UNDER THE LOAN AGREEMENT; ACKNOWLEDGING THE RIGHT OF THE ADMINISTRATION TO ACCELERATE PAYMENT ON THE BOND UPON AN EVENT OF DEFAULT UNDER THE LOAN AGREEMENT; AUTHORIZING CERTAIN OFFICIALS TO TAKE CERTAIN ACTIONS WITH RESPECT TO THE LOAN AGREEMENT AND DESIGNATING CERTAIN OFFICIALS AS “AUTHORIZED OFFICERS” FOR PURPOSES OF THE LOAN AGREEMENT; PROVIDING FOR THE DISBURSEMENT OF ADVANCES OF THE BOND; AUTHORIZING THE ISSUANCE AND SALE FROM TIME TO TIME, UPON THE TOWN’S FULL FAITH AND CREDIT, OF ONE OR MORE SERIES OF GENERAL OBLIGATION REFUNDING BONDS IN ORDER TO CURRENTLY REFUND OR ADVANCE REFUND THE BOND ISSUED PURSUANT TO THE AUTHORITY OF THIS ORDINANCE AND TO PAY RELATED COSTS, PROVIDED THAT, THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF ANY SUCH SERIES OF REFUNDING BONDS SHALL NOT EXCEED ONE HUNDRED THIRTY PERCENT (130%) OF THE AGGREGATE PRINCIPAL AMOUNT OF THE BOND REFUNDED THEREFROM; AUTHORIZING THE ADOPTION OF A RESOLUTION OR RESOLUTIONS TO MAKE ANY FURTHER DETERMINATIONS DEEMED NECESSARY OR DESIRABLE IN CONNECTION WITH ANY SUCH SERIES OF THE REFUNDING BONDS AND PROVIDING THAT ANY SERIES OF REFUNDING BONDS SHALL BE SOLD AT A PRIVATE SALE, WITHOUT SOLICITING BIDS, UNLESS DETERMINED OTHERWISE BY RESOLUTION; PROVIDING THAT AMENDMENTS OR MODIFICATIONS TO THE BOND AND ANY DOCUMENTS, CERTIFICATES OR INSTRUMENTS ENTERED INTO IN CONNECTION THEREWITH MAY BE PROVIDED FOR BY RESOLUTION; PLEDGING THE FULL FAITH AND CREDIT AND UNLIMITED TAXING POWER OF THE TOWN TO THE PROMPT PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BOND AND THE REFUNDING BONDS; PROVIDING FOR IMPOSITION OF AD VALOREM TAXES SUFFICIENT FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BOND AND ANY REFUNDING BONDS; PROVIDING THAT THE PRINCIPAL OF AND INTEREST ON THE BOND WILL BE PAYABLE IN THE FIRST INSTANCE FROM REVENUES OF THE WATER SUPPLY SYSTEM AND THE WASTEWATER SYSTEM SERVING THE TOWN, INCLUDING FEES FOR USE OF OR CONNECTION TO SUCH SYSTEMS, TO THE EXTENT SUCH REVENUES ARE LAWFULLY AVAILABLE FOR SUCH PURPOSE; PROVIDING THAT THE PRINCIPAL OF AND INTEREST ON ANY REFUNDING BONDS MAY BE MADE PAYABLE IN THE FIRST INSTANCE FROM ANY SOURCE PROVIDED FOR BY RESOLUTION; PROVIDING THAT THE PRINCIPAL OF AND INTEREST ON THE BOND AND ANY REFUNDING BONDS ALSO MAY BE PAID FROM ANY OTHER SOURCES OF REVENUE LAWFULLY AVAILABLE TO THE TOWN FOR SUCH PURPOSE; PROVIDING FOR THE TERMS UNDER WHICH AN EXISTING DEBT SERVICE RESERVE ACCOUNT ESTABLISHED IN CONNECTION WITH THE TOWN OF FUNKSTOWN WATER QUALITY BOND, SERIES 2007 WILL SERVE AS SECURITY FOR THE BOND PROVIDED FOR HEREIN, AND THE USAGE, REPLENISHMENT (IF APPLICABLE) AND INVESTMENT OF SUCH RESERVE ACCOUNT; PROVIDING THAT THE TOWN SHALL USE AND APPLY PROCEEDS OF THE BOND ONLY AS PERMITTED BY THE LOAN AGREEMENT AND CERTAIN STATUTES IDENTIFIED HEREIN; AUTHORIZING THE TOWN TO ACCEPT A GRANT IN THE MAXIMUM PRINCIPAL AMOUNT OF $153,015.00 FROM THE ADMINISTRATION FOR PURPOSES OF PAYING OR REIMBURSING COSTS OF THE PROJECT, AND AUTHORIZING, EMPOWERING AND DIRECTING THE MAYOR, ON BEHALF OF THE TOWN, TO DETERMINE THE FINAL PRINCIPAL AMOUNT OF SUCH GRANT AND TO NEGOTIATE, APPROVE, EXECUTE AND DELIVER ANY AGREEMENTS AND RELATED DOCUMENTATION REQUIRED BY THE ADMINISTRATION IN CONNECTION WITH SUCH GRANT; RECOGNIZING THAT THE ADMINISTRATION’S GRANT DOCUMENTATION WILL REQUIRE REPAYMENT OF THE GRANT IN THE EVENT GRANT FUNDS ARE IMPROPERLY USED; AUTHORIZING APPROPRIATE OFFICIALS TO TAKE CERTAIN ACTIONS IN CONNECTION WITH THE BOND AND ANY REFUNDING BONDS; PROVIDING THAT THIS TITLE SHALL CONSTITUTE A FAIR SUMMARY OF THIS ORDINANCE; PROVIDING THAT THE PROVISIONS OF THIS ORDINANCE SHALL BE LIBERALLY CONSTRUED; AND OTHERWISE GENERALLY RELATING TO THE ISSUANCE, SALE, DELIVERY AND PAYMENT OF AND FOR THE BOND AND THE REFUNDING BONDS AUTHORIZED HEREBY.
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to adopt Ordinance 2018-10, Passage of Ordinance Authorizing General Obligation Indebtedness for Water System. Unanimosuly approved.
The Ordinance shall become effective on October 9, 2018, subject to the provisions of Section 15 of the Charter permitting its petition to referendum.
Motion was made by Councilman Terry Feiser, seconded by Councilman Terry Feiser to adjourn. Unanimously approved.
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Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
SEPTEMBER 10, 2018
MINUTES
The regular meeting of the Funkstown Mayor and Council was held on Monday, September 10, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, John Phillips, III, Rich Gaver, and Lorraine Smith.
Also in attendance were Elizabeth Paul, and Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Assistant Mayor Sharon Chirgott, seconded by Councilperson Lorraine Smith to approve the minutes. Unanimously approved.
Special Mayor and Council Meeting – Adoption of Funkstown MWQFA Water 2018 Ordinance – September 17, 2018
The Mayor and Council will hold a special meeting on Monday, September 17, 2018 at 6:00 p.m. for adoption of the Funkstown MWQFA Water 2018 Ordinance.
MML Dinner
A count was taken for the next scheduled meeting will be held on Monday, September 24, 2018 and will be hosted by the Town of Keedysville. The meeting will be held at the McClellan Gun Club located at 5241 Red Hill Road in Keedysville.
The social hour will begin at 6:00 p.m. followed by the evening meal at 6:45 p.m. The menu for the evening will consist of grilled steak, baked potato, green beans and dessert. The cost for this meal will be $23.00.
Halloween Trick or Treat Date – October 26th (Town) or October 31st (County wide)
A few months ago, the Mayor and Council voted to change Trick or Treat to October 31, 2018. After an overwhelming amount of phone calls and requests to keep Trick or Treat the Friday after the parade each year, the Mayor and Council decided to discussion the date again.
Motion was made by Councilperson Lorraine Smith, seconded by Councilman Barry Warrenfeltz to have Trick or Treat the Friday after the parade. Trick or Treat will be held on Friday, October 26, 2018 from 6:00 to 8:00 p.m. Unanimously approved.
Funkstown MWQFA Water 2018 – Ordinance for Introduction
The Town has determined to undertake replacement of water meters and repair leaks to the Town’s water distribution system, and has determined to borrow money for the public purpose of financing, reimbursing or refinancing all or a portion of the costs of any components of such activities, by issuing one or more series of its general obligation bonds.
A fair summary of the Ordinance follows:
ORDINANCE NO. 2018-10
AN ORDINANCE OF THE COUNCIL OF THE TOWN OF FUNKSTOWN ENTITLED AN ORDINANCE TO AUTHORIZE AND EMPOWER THE TOWN OF FUNKSTOWN (THE “TOWN”), FOR THE PUBLIC PURPOSE OF FINANCING, REIMBURSING OR REFINANCING COSTS OF REPLACING WATER METERS AND REPAIRING WATER DISTRIBUTION SYSTEM LEAKS AND RELATED COSTS AS DESCRIBED HEREIN, ALL TO THE EXTENT PERMITTED BY THE MARYLAND WATER QUALITY FINANCING ADMINISTRATION (THE “ADMINISTRATION”), TO ISSUE AND SELL FROM TIME TO TIME, UPON ITS FULL FAITH AND CREDIT, A GENERAL OBLIGATION INSTALLMENT BOND IN AN ORIGINAL PRINCIPAL AMOUNT NOT TO EXCEED $153,015.00, TO BE DESIGNATED AS PROVIDED HEREIN; PRESCRIBING, APPROVING AND ADOPTING THE FORM AND TENOR OF THE BOND, THE TERMS AND CONDITIONS FOR THE ISSUANCE AND SALE OF THE BOND BY PRIVATE SALE, WITHOUT PUBLIC BIDDING, TO THE ADMINISTRATION, AND OTHER DETAILS INCIDENT THERETO, AND AUTHORIZING THE MAYOR, ON BEHALF OF THE TOWN, TO DETERMINE CERTAIN DETAILS OF THE BOND, INCLUDING FIXING THE FINAL ORIGINAL PRINCIPAL AMOUNT OF THE BOND AND THE AMORTIZATION SCHEDULE FOR THE BOND; APPROVING, AND AUTHORIZING AND DIRECTING THE COMPLETION, EXECUTION AND DELIVERY OF, A LOAN AGREEMENT WITH THE ADMINISTRATION PURSUANT TO WHICH ADVANCES WILL BE MADE UNDER THE BOND; AUTHORIZING AND DIRECTING THE PAYMENT OF ANY FEES OR COSTS PROVIDED FOR IN THE LOAN AGREEMENT THAT ARE NOT PAYABLE FROM BOND PROCEEDS; PLEDGING ANY MONEYS THAT THE TOWN IS ENTITLED TO RECEIVE FROM THE STATE OF MARYLAND, INCLUDING THE TOWN’S SHARE OF INCOME TAX REVENUES, TO SECURE ITS OBLIGATIONS UNDER THE LOAN AGREEMENT; ACKNOWLEDGING THE RIGHT OF THE ADMINISTRATION TO ACCELERATE PAYMENT ON THE BOND UPON AN EVENT OF DEFAULT UNDER THE LOAN AGREEMENT; AUTHORIZING CERTAIN OFFICIALS TO TAKE CERTAIN ACTIONS WITH RESPECT TO THE LOAN AGREEMENT AND DESIGNATING CERTAIN OFFICIALS AS “AUTHORIZED OFFICERS” FOR PURPOSES OF THE LOAN AGREEMENT; PROVIDING FOR THE DISBURSEMENT OF ADVANCES OF THE BOND; AUTHORIZING THE ISSUANCE AND SALE FROM TIME TO TIME, UPON THE TOWN’S FULL FAITH AND CREDIT, OF ONE OR MORE SERIES OF GENERAL OBLIGATION REFUNDING BONDS IN ORDER TO CURRENTLY REFUND OR ADVANCE REFUND THE BOND ISSUED PURSUANT TO THE AUTHORITY OF THIS ORDINANCE AND TO PAY RELATED COSTS, PROVIDED THAT, THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF ANY SUCH SERIES OF REFUNDING BONDS SHALL NOT EXCEED ONE HUNDRED THIRTY PERCENT (130%) OF THE AGGREGATE PRINCIPAL AMOUNT OF THE BOND REFUNDED THEREFROM; AUTHORIZING THE ADOPTION OF A RESOLUTION OR RESOLUTIONS TO MAKE ANY FURTHER DETERMINATIONS DEEMED NECESSARY OR DESIRABLE IN CONNECTION WITH ANY SUCH SERIES
OF THE REFUNDING BONDS AND PROVIDING THAT ANY SERIES OF REFUNDING BONDS SHALL BE SOLD AT A PRIVATE SALE, WITHOUT SOLICITING BIDS, UNLESS DETERMINED OTHERWISE BY RESOLUTION; PROVIDING THAT AMENDMENTS OR MODIFICATIONS TO THE BOND AND ANY DOCUMENTS, CERTIFICATES OR INSTRUMENTS ENTERED INTO IN CONNECTION THEREWITH MAY BE PROVIDED FOR BY RESOLUTION; PLEDGING THE FULL FAITH AND CREDIT AND UNLIMITED TAXING POWER OF THE TOWN TO THE PROMPT PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BOND AND THE REFUNDING BONDS; PROVIDING FOR IMPOSITION OF AD VALOREM TAXES SUFFICIENT FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BOND AND ANY REFUNDING BONDS; PROVIDING THAT THE PRINCIPAL OF AND INTEREST ON THE BOND WILL BE PAYABLE IN THE FIRST INSTANCE FROM REVENUES OF THE WATER SUPPLY SYSTEM AND THE WASTEWATER SYSTEM SERVING THE TOWN, INCLUDING FEES FOR USE OF OR CONNECTION TO SUCH SYSTEMS, TO THE EXTENT SUCH REVENUES ARE LAWFULLY AVAILABLE FOR SUCH PURPOSE; PROVIDING THAT THE PRINCIPAL OF AND INTEREST ON ANY REFUNDING BONDS MAY BE MADE PAYABLE IN THE FIRST INSTANCE FROM ANY SOURCE PROVIDED FOR BY RESOLUTION; PROVIDING THAT THE PRINCIPAL OF AND INTEREST ON THE BOND AND ANY REFUNDING BONDS ALSO MAY BE PAID FROM ANY OTHER SOURCES OF REVENUE LAWFULLY AVAILABLE TO THE TOWN FOR SUCH PURPOSE; PROVIDING FOR THE TERMS UNDER WHICH AN EXISTING DEBT SERVICE RESERVE ACCOUNT ESTABLISHED IN CONNECTION WITH THE TOWN OF FUNKSTOWN WATER QUALITY BOND, SERIES 2007 WILL SERVE AS SECURITY FOR THE BOND PROVIDED FOR HEREIN, AND THE USAGE, REPLENISHMENT (IF APPLICABLE) AND INVESTMENT OF SUCH RESERVE ACCOUNT; PROVIDING THAT THE TOWN SHALL USE AND APPLY PROCEEDS OF THE BOND ONLY AS PERMITTED BY THE LOAN AGREEMENT AND CERTAIN STATUTES IDENTIFIED HEREIN; AUTHORIZING THE TOWN TO ACCEPT A GRANT IN THE MAXIMUM PRINCIPAL AMOUNT OF $153,015.00 FROM THE ADMINISTRATION FOR PURPOSES OF PAYING OR REIMBURSING COSTS OF THE PROJECT, AND AUTHORIZING, EMPOWERING AND DIRECTING THE MAYOR, ON BEHALF OF THE TOWN, TO DETERMINE THE FINAL PRINCIPAL AMOUNT OF SUCH GRANT AND TO NEGOTIATE, APPROVE, EXECUTE AND DELIVER ANY AGREEMENTS AND RELATED DOCUMENTATION REQUIRED BY THE ADMINISTRATION IN CONNECTION WITH SUCH GRANT; RECOGNIZING THAT THE ADMINISTRATION’S GRANT DOCUMENTATION WILL REQUIRE REPAYMENT OF THE GRANT IN THE EVENT GRANT FUNDS ARE IMPROPERLY USED; AUTHORIZING APPROPRIATE OFFICIALS TO TAKE CERTAIN ACTIONS IN CONNECTION WITH THE BOND AND ANY REFUNDING BONDS; PROVIDING THAT THIS TITLE SHALL CONSTITUTE A FAIR SUMMARY OF THIS ORDINANCE; PROVIDING THAT THE PROVISIONS OF THIS ORDINANCE SHALL BE LIBERALLY CONSTRUED; AND OTHERWISE GENERALLY RELATING TO THE ISSUANCE, SALE, DELIVERY AND PAYMENT OF AND FOR THE BOND AND THE REFUNDING BONDS AUTHORIZED HEREBY.
Motion was made by Councilperson Lorraine Smith, seconded by Councilman Terry Feiser to introduce Ordinance 2018-18 for the purpose of replacing water meters and repair leaks to the Town’s water distribution system. Unanimosuly approved.
Misc
Ms. Elizabeth Paul introduced herself to the Mayor and Council and stated that she is running for Washington County Commissioner.
She teaches Science in Frederick County, lives in Halfway, and is a Democrat.
If she is elected as County Commissioner, she pledges: Transparency, Ethics and honesty, and dedicated service to all.
Councilman Rich Gaver stated that the Boy Scouts have kicked off their annual popcorn sales.
Councilman Barry Warrenfeltz stated that the fireworks were great.
Assistant Mayor Sharon Chirgott stated that she attended the Liquor Board hearing for Joker’s.
Assistant Mayor Sharon Chirgott stated that the fireworks were great.
Mayor Paul Crampton, Jr. stated that a lot of people came to the park for the fireworks display, and it was well received.
Bills
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to pay the bills. Unanimously approved.
Motion was made by Councilman Rich Gaver, seconded by Councilman Terry Feiser to adjourn. Unanimously approved.
___________________________________________
Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
AUGUST 13, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, August 13, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, John Phillips, III, and Lorraine Smith.
Also in attendance were Robert Rodgers, Jr., Bernard Semler, Greg Sullivan, and Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Bills
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilperson Lorraine Smith to approve the bills. Unanimously approved.
Misc
Mr. Greg Sullivan does not want the curb painted red at the block of High Street between Baltimore and Chestnut Street. His antique business was there for forty-two years, and there was never a problem. Mr. Sullivan stated that a little more thought should be given before a decision is made. Mr. Sullivan also does not like the idea of that block being a one way street.
Motion was made by Councilman John Phillips, III, seconded by Councilman Barry Warrenfeltz to leave the block of High Street between Baltimore and Chestnut Street alone, and not make any changes. Unanimously approved.
Mr. Bernard Semler introduced himself to the Mayor and Council, and stated that he is running for States Attorney. He would appreciate the support of the Mayor and Council.
Councilman John Phillips, III stated that the re-enactment turned out very well despite the weather. He thanked everyone who helped make the event a success.
Motion was made by Councilperson Lorraine Smith, seconded by Councilman John Phillips to adjourn. Unanimously approved.
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Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
JULY 9, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, July 9, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, and Lorraine Smith.
Also in attendance was Brenda Haynes, Town Manager.
A moment of silence was held followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Assistant Mayor Sharon Chirgott, seconded by Councilperson Lorraine Smith to approve the minutes. Unanimously approved.
MML Dinner
A count was taken for the next MML to be held on Monday, July 23, 2018 hosted by the Town of Williamsport. The meeting will be held at the Springfield Farm barn.
The social hour will begin at 6:00 p.m. followed by the evening meal at 6:45 p.m. The menu for the evening will consist of crabs, wings, pulled pork, cole slaw, cheese tray, relish tray, sides, and beverages. The cost for this meal will be $35.00.
Waste Collection Bid Approval
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilperson Lorraine Smith to approve the contract for Apple Valley Waste in the amount of $57,967.00. Unanimously approved.
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to approve the Resolution awarding the contract. Unanimously approved.
Misc
Mayor Paul Crampton, Jr. stated that a hearing will be held for Joker’s on July 18, 2018 at 10:30 a.m. at the Washington County Liquor Board.
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to pay the bills. Unanimously approved.
Motion was made by Councilperson Lorraine Smith, seconded by Councilman Rich Gaver to adjourn. Unanimously approved.
______________________________________________
Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
JUNE 18, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, June 18, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, John Phillips, III, and Lorraine Smith.
Also in attendance were Danny Rowas, Lisa Neutanl, Luke Barnette, Kelli Roser, Town Secretary; and Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Public Hearing
The meeting this evening is being called to order as a Public Hearing by the Mayor and Council for the sole purpose of receiving comments in reference to a proposed water rate increase and adoption of the General Fund and Enterprise Fund Budgets.
The public hearing is scheduled pursuant to the provisions of the Annotated Code of Maryland and the Charter of the Town of Funkstown, to consider whether or not to revise the water rates, and adoption of the budgets.
There were no public comments at the hearing.
Motion was made by Councilperson Lorraine Smith, seconded by Councilman Terry Feiser to close the public hearing. Unanimously approved.
Minutes
Motion was made by Councilman Terry Feiser, seconded by Councilperson Lorraine Smith to approve the minutes. Unanimously approved.
Water Rate Increase
The City of Hagerstown will increase the water rates to Funkstown by two percent effective July 1, 2018.
Motion was brought to the table to increase out of town rates to four percent, but the motion failed due to a lack of support.
Motion was made by Councilman John Phillips, III, seconded by Councilman Terry Feiser to increase the in town and out of town water rates by two percent. Unanimously approved.
Budget
Motion was made by Councilman Terry Feiser, seconded by Councilperson Lorraine Smith to adopt the General Fund and Enterprise Fund Budgets for fiscal year July 1, 2018 to June 30, 2019. Unanimously approved.
Waste Collection Bid
Waste Collection bids were accepted for the fiscal year July 1, 2018 to June 30, 2019. Apple Valley Waste was the only bid in the amount of $57,967.00.
A lengthy discussion was held with the Mayor and Council and Steve Blickenstaff, representative of Apple Valley Waste, regarding missed pickups throughout the town. Mr. Blickenstaff stated that he has a very strong relationship with the Town’s office staff, and Apple Valley is working very hard to correct the problem. Mr. Blickenstaff suggested that the residents mark the trash cans with a “Y” or “W” to help identify the type of pickup.
Misc
Mr. Luke Barnette is very concerned with the problems that Joker’s Tavern is causing in the town. The music is so loud in the establishment that you can hear it outside. There was a fight that started inside and escalated outside ending in a shooting in front of the fire company.
The Mayor and Council will reach out to the Washington County Liquor Board with concerns.
Councilperson Lorraine Smith stated that the block of High Street between Baltimore and Chestnut Street should be one way. It is very hard to see to turn on Baltimore Street from High Street.
Councilman John Phillips, III stated that the re-enactment plans are coming along well. The re-enactment numbers could be better, but walk ons will help tremendously.
A discussion was held regarding the recent crime in Funkstown. Several council members stated that additional police protection could help to prevent the problem.
Bills
Motion was made by Councilman Terry Feiser, seconded by Councilman Barry Warrenfeltz to pay the bills. Unanimously approved.
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilman John Phillips, III to adjourn. Unanimously approved.
__________________________________________
Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
MAY 14, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, May 14, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr; Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, and John Phillips,III.
Also in attendance were Ed Kuczynski, Kuczynski & Kuczynski; Julie Greene, Herald-Mail; Gary Middlekauff, Marlene Middlekauff, Ed Reagan, Heidi Reagan, Jessica Snyder, Valerie Oliver, Lorraine Smith, Gary Farrell, Vein Danielson, Jerry Mellott, Chief Eric Fraley, Funkstown Fire Company; Dennis Weaver, Matt Cessna, Christine Cessna, Luke Barnette, and Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Swearing In Of Mayor and Council
The following Mayor and Council were sworn in by Mr. Dennis Weaver, Clerk of the Circuit Court for Washington County, Maryland:
Paul Crampton, Jr. – Mayor – Re-elected to a Four Year Term
Rich Gaver – Council Person – Re-elected to a Four Year Term
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Councilman Rich Gaver, seconded by Assistant Mayor Sharon Chirgott to approve the minutes. Unanimously approved.
Appointment of Council Position
The Funkstown Election was held on Monday, May 7, 2018 from 9:00 a.m. to 6:00 p.m. in the Mayor and Council Chambers at Town Hall.
At the close of polls, 78 ballots were counted with the following official ballot results:
Mayor
Paul Crampton, Jr. – 59 votes
Town Council
Rich Gaver – 49 votes
Gary Middlekauff – 48 votes
- Lorraine Smith – 48 votes
Mr. Ed Kuczynski, Town Attorney, explained to the Mayor and Council that the Town Charter does not address a tie vote. Section 5 of the Charter states that the regular term of council members shall expire on the first Monday following the election of their successors.
Vacancies are controlled by Section 38 of the Charter. For any reason, the council shall elect some qualified person to fill the vacancy for the remainder of the unexpired term. The vacancy shall be filled by the favorable votes of a majority of the remaining members of the council.
Motion was made by Councilman John Phillips, III, seconded by Councilman Rich Gaver, and carried (4-1) to appoint E. Lorraine Smith to serve a four year Town Council position. (Councilman Barry Warrenfeltz in the negative.)
Russell Neff – First Friday of the Month Event
Mr. Neff is representing the First Friday of the Month business committee. They would like to request additional funding from the Hotel Motel funds for advertising. The committee researched different package deals with the Herald Mail, and the best economic package deal would be a back page ad in the Sunday newspaper for a total price of $870.00.
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to approve $500.00 for advertising for the First Friday of the Month Committee. Unanimously approved.
Blondy and Company – Resolution Supporting Blondy and Company’s Refinancing of Property at 40 W. Baltimore Street
The Maryland Department of Housing and Community Development has received an application for financial assistance under the Neighborhood Business Works Program (NBW) for Steven Lynn, LLC/Blondy and Company, in association with the building located at 40 W. Baltimore Street.
A local government resolution supporting financing by the NBW will be required prior to execution of the application.
Motion was made by Councilman Terry Feiser, seconded by Councilman Rich Gaver to approve a Resolution supporting Blondy and Company’s refinancing assistance under the NBW. Unanimously approved.
Blondy and Company will reimburse the legal fees to the Town for the preparation of the Resolution in the amount of $275.00.
MML Dinner
A count was taken for the next MML Dinner to be hosted by the Board of County Commissioners. The meeting will be held at the Ramada Plaza, Cumberland Room located at 1718 Underpass Way, Hagerstown, MD.
The social hour will begin at 6:00 p.m. followed by the evening meal at 6:45 p.m. The cost for this meal will be $25.00.
Budget
A work copy of the General Fund and the Enterprise Fund was distributed to the Mayor and Council for review.
The City of Hagerstown will be increasing the water rates 2%, therefore, the Enterprise Fund has a proposed 2% water rate increase.
Councilman Rich Gaver would like to see the out of town customers be charged an additional 2% water rate increase on top of the proposed 2%.
A motion was made for out of town customers to be charged an additional 2% water rate increase on top of the proposed 2% water rate increase, but failed to move forward.
Misc
Ms. Valerie Oliver introduced herself to the Mayor and Council. She is a candidate running for County Commissioner.
Mr. Luke Barnette complained about the waste collection service that Apple Valley Waste provides. They are consistently missing pick up for yard waste.
Mr. Luke Barnette questioned if the wine shop on Baltimore Street has the proper permitting to have tables outside of the business for customers to sit and drink wine.
Councilperson Lorraine Smith stated that a lot of traffic at the intersection of Chestnut and Antietam Street are running the stop sign. The Town Manager will contact the Sheriff’s Department for enforcement.
Councilman Rich Gaver stated that he will not be in town for the Day In the Park event this year, but will have the tokens ready for the event.
Assistant Mayor Sharon Chirgott will help with the registration this year for the re-enactment.
Councilman John Phillips, III stated that the plans are coming along fine for the re-enactment.
Councilman Barry Warrenfeltz challenged the Mayor and Council to amend the Charter to address a tie vote in the future.
Councilman Terry Feiser stated that he is not happy with the current waste collection company. They are constantly missing pick up for yard waste.
Bills
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to approve the bills. Unanimously approved.
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilman Rich Gaver to adjourn. Unanimously approved.
____________________________________________
Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
APRIL 9, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, April 9, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, and Lorraine Smith.
Also in attendance were Jeff Cline, Russell Neff, Gary Middlekauff, Vern Danielson, Sandy Melton, Kade Melton, Scott Crawford, and Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to approve the minutes. Unanimously approved.
Russell Neff – First Friday of the Month Shops Open
Mr. Neff explained to the Mayor and Council that the businesses in Funkstown would like to have their shops open the First Friday of the Month again this year from April to October. The event last year was very successful. There are currently nine businesses participating. This year they would like to have banners to advertise. The banners would be 3’ x 8’ in size.
Motion was made by Councilman Rich Gaver, seconded by Councilman Terry Feiser to approve $800.00 from Hotel Motel funding for the banners. Unanimously approved.
Vern Danielson – Antietam Garden Club
Mr. Vern Danielson is a member of Antietam Garden Club. They are having a Floral Design Workshop on Saturday, May 5, 2018 from 1:00 p.m. to 3:00 p.m. at St. Paul’s Lutheran Church. Tickets are $25.00 each.
Constant Yield Tax Rate
Section 6-308 of the Tax-Property Article, Annotated Code of Maryland, requires the Department of Assessments and Taxation to certify to all taxing authorities a Constant Yield Tax Rate that will produce the same revenue in the coming taxable year that was produced in the prior taxable year. This does not prevent the reduction of the tax rate.
The State of Maryland 2018 Constant Yield Tax Rate Certification is 0.3551.
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilman Rich Gaver to keep the Constant Yield Tax Rate at .36 for fiscal year 2018-2019. Unanimously approved.
Town Clean Up – May 11, 12, 2018
Town Clean Up will be held on Friday, May 11th from 8:00 to 3:00 p.m. and Saturday, May 12th from 8:00 a.m. to 12:00 p.m. at the Funkstown Community Park.
This service is only available to Funkstown residents. Proof of identification will be required – driver’s license, water bill. NO EXCEPTIONS!
Acceptable items:
Refrigerators and Freezers, Air Conditioners, Dehumidifiers and Humidifiers –Must have certified technician – tag of Freon removed
Washers and Dryers, Dishwashers, Stoves, Wood Stoves, Trash Compactors, Furnaces, Water Heaters, Exercise Equipment, Televisions, Mattresses and Box Springs, Furniture.
Non-acceptable items:
Construction and Building Material, Propane Tanks, Cardboard, Tires, Batteries, Yard Waste, Concrete Materials, Paint, Fencing, and Gasoline.
Mayor and Council Meeting Date Change
The regular Mayor and Council meeting scheduled for Monday, June 11th will be moved to Monday, June 18th at 7:00 p.m.
Misc
Councilman Rich Gaver stated that there are currently fifteen boys working on Eagle projects.
Mayor Paul Crampton, Jr. introduced County Commissioner Jeff Cline.
Mr. Jeff Cline thanked the boy scouts for being at the meeting and their involvement in the community.
Mr. Jeff Cline stated that the estimated opening of the Southern Blvd. will be September of this year.
Bills
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to pay the bills. Unanimously approved.
Motion was made by Asssistant Mayor Sharon Chirgott, seconded by Councilperson Lorraine Smith to adjourn. Unanimously approved.
__________________________________________
Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
MARCH 12, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, March 12, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, and Lorraine Smith.
Also in attendance was Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to approve the minutes. Unanimously approved.
Russell Neff – First Friday of the Month Shops Open
Mr. Neff did not attend the Mayor and Council meeting for further discussion on funding for the banners. The Town Manager reported that there is funding available through Hotel/Motel if the Council approves the funding. The Council requested the Town Manager to check with the County to see if the event would be covered with Hotel/Motel funding.
Chad Walker – Wagon Train
Mr. Chad Walker could not attend the Mayor and Council meeting, but sent an email indicating the CVB grant is no longer available for the event. The City of Hagerstown donated $500 for the event this year. However, the CVB grant is usually $1,200 to $2,500 each year.
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to donate $1,000 for the Wagon Train event, and to compensate up to $250 towards the Saturday evening meal. Unanimously approved.
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilman Rich Gaver to approve the use of the east side of the Funkstown Park for the Wagon Train event. Unanimously approved.
MML Dinner
A count was taken for the next MML Dinner to be hosted by the Town of Hancock on Monday, March 26, 2018. The meeting will be held at the Park n Dine located at 189 E. Main Street.
The social hour will begin at 6:00 p.m., followed by the evening meal at 6:45 p.m. The menu for the evening will consist of carved prime rib, Old Bay steamed shrimp, roasted turkey, mashed potatoes, stuffing, roasted vegetable medley, roasted red potatoes, green beans, salad bar, assorted desserts, soft drinks, and tea. The cost for this meal will be $30.00.
Bills
Motion was made by Councilperson Lorraine Smith, seconded by Councilman Rich Gaver to pay the bills. Unanimously approved.
Misc
Councilman Barry Warrenfeltz stated that the property at 8 East Chestnut Street is a foreclosed home, and the shutters are falling off and the shingles are coming off the roof. The Council directed the Town Manager to call the Washington County Permits & Inspection and put in a service request for the property.
Motion was made by Councilperson Lorraine Smith, seconded by Councilperson Lorraine Smith to adjourn. Unanimously approved.
___________________________________
Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
FEBRUARY 6, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, February 6, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, John Phillips, III, and Lorraine Smith.
Also in attendance were Russell Neff, Jessica Snyder, and Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to approve the minutes. Unanimously approved.
Russell Neff – First Friday of the Month Shops Open
Mr. Neff explained to the Mayor and Council that the businesses in Funkstown would like to have their shops open the First Friday of the Month again this year from April to October. The event last year was very successful. There are currently nine businesses participating. This year they would like to have banners to advertise. The banners would be 3’x8’ in size. The Saturday prior to the event they would like to place a banner at the monument, and then remove the banner the Saturday after the event. At the other end of Town, a banner location has not been decided. The Mayor and Council approved the placement of the banners. Mr. Neff asked the Mayor and Council if there are any funds available through Hotel Motel to purchase the banners.
The Mayor and Council will have the Town Manager check to see if there are any available funds from Hotel Motel, and further discussion will take place at the meeting next month.
Approval of Contractor for Water Meter Replacements
The water meter replacement project has been put out to bid. The Town received two bids for the project. Newman Plumbing, Inc. bid was $270,393.00, and Mid-Atlantic Utilities, Inc. bid was $324,295.00. Arro has reviewed the bids to make sure that all proper documentation was included, and the lower bid by Newman Plumbing, Inc. has been recommended. A Notice of Intent to Award has been issued to Newman Plumbing, Inc.
Maryland Department of the Environment is currently reviewing the bid by Newman Plumbing, Inc. because the project will be funded by a grant and loan through them.
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to accept the lower bid from Newman Plumbing, Inc. for $270,393.00, providing Maryland Department of the Environment accepts the bid. Unanimously approved.
Approval of Election Poll Workers
Per the requirements of the Charter, the Mayor and Council must appoint three members for a term of four years to work the Town Election. The members shall be qualified voters of the town and shall not hold or be candidates for any elective office during their term of office.
Motion was made by Councilman John Phillips, III, seconded by Councilperson Lorraine Smith to appoint Stephanie Stone, Winnie Moats, and Audrey Baker to work the Town Election for a term of four years beginning the first Monday in March of 2018. Unanimously approved.
Wagon Train
An email was sent to the Town indicating that the funding for the Wagon Train has been cut, and would like each municipality to help cover the difference. The Mayor and Council would like to know why the funding has been cut, and would like a representative from the Wagon Train Committee to attend the meeting next month.
Bills
Motion was made by Assistant Mayor Sharon Chirgott, seconded by Councilman Rich Gaver to pay the bills. Unanimously approved.
Misc
Councilman John Phillips, III stated that the plans for the re-enactment have been started.
Councilman Rich Gaver stated that the Boy Scouts are working on getting a container for flag retirement at the American Legion that will be accessible twenty four hours a day.
Assistant Mayor Sharon Chirgott stated that she would like to have the joint meeting with the Mayor and Council and the Funkstown Fire Company reinstated. In the past, a yearly meeting was held in February, and the Mayor and Council would present the donation check to the fire company. Mayor Paul Crampton, Jr. stated that he will talk to the fire chief about starting the yearly joint meetings again.
Mayor Paul Crampton, Jr. asked the Council to start thinking about a date to bury another time capsule, and what items to put in the time capsule.
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to adjourn. Unanimously approved.
___________________________________
Brenda L. Haynes, Town Manager
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MAYOR & COUNCIL
MINUTES
JANUARY 8, 2018
The regular meeting of the Funkstown Mayor and Council was held on Monday, January 8, 2018 at 7:00 p.m. in the Mayor and Council Chambers at Town Hall.
In attendance were Mayor Paul Crampton, Jr., Assistant Mayor Sharon Chirgott, Terry Feiser, Barry Warrenfeltz, Rich Gaver, and Lorraine Smith.
Also in attendance was Brenda Haynes, Town Manager.
A moment of silence was held, followed by the Pledge of Allegiance by full assemblage.
Minutes
Motion was made by Councilman Barry Warrenfeltz, seconded by Councilperson Lorraine Smith to approve the minutes. Unanimously approved.
County Commissioner Meeting
The County Commissioners will hold a meeting at Town Hall on Tuesday, January 16, 2018 at 7:00 p.m.
Funkstown Fire Company Annual Awards Banquet
A count was taken for the Funkstown Fire Company Awards Banquet to be held on Saturday, February 3, 2018 at 5:00 p.m. at the Elks Lodge.
MML Dinner
A count was taken for the next MML Dinner to be held on Monday, January 22, 2018 hosted by the Town of Williamsport. The meeting will be held at the Red Men Lodge 84 located at 16129 Lappans Road.
The social hour will begin at 6:00 p.m. followed by the evening meal at 6:45 p.m. The menu for the evening will consist of NY strip steak, ½ pound steamed shrimp, baked potato, salad, roll, and dessert. The cost for this meal will be $24.00.
Bills
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to approve the bills. Unanimously approved.
Misc
Councilman Rich Gaver presented a proposal to the Mayor and Council that the employees do not have off work for the legal holidays, and proposed a policy change.
A discussion was held regarding the employees having off work for Martin Luther King Day, Presidents Day, and Veterans Day. A discussion was also held regarding if Christmas and New Year’s falls on a weekend then that holiday to be observed by the county schedule.
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to add Martin Luther King Day, Presidents Day, and Veterans Day to the list of holidays that the employees have off work. This motion will be policy. Unanimously approved.
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz that if any holiday falls on a weekend, not naming the holiday, that the holiday is to be observed by the county schedule. This motion will be policy. Unanimously approved.
Mayor Paul Crampton, Jr. stated that the County Roads Department presented the Town with a proposal to replace all the signs and their employees will do the work for $2,300.00.
Motion was made by Councilman Rich Gaver, seconded by Councilman Barry Warrenfeltz to allow the County Roads Department to replace all the signs and have their employees do the work for $2,300.00. Unanimously approved.
Motion was made by Councilman Rich Gaver, seconded by Councilperson Lorraine Smith to adjourn. Unanimously approved.
________________________________________
Brenda L. Haynes, Town Manager